Facilities Report Cards
Federal education law requires each school to send annual report cards to parents with data showing how well the school is doing academically. Some state laws require the issuance of report cards for hospitals, nursing homes, health clinics, hospices and a range of other health care facilities. New York State education law requires every school district prepare an annual report card for each occupied school building.

Facilities report cards are a valuable assessment tool to measure if schools provide suitable and adequate facilities; provide for the health and safety of occupants; accommodate the educational program of the district, and support an environment within the facility that is conducive to learning. Facilities report cards for health care facilities assure individuals are receiving the care and services required by state and federal laws.

JMOA will collect specific facilities data and design a report card in a concise format that will allow organizations to review the status of numerous items in a timely manner. Facility report cards shall contain the following information: building age; size (total square footage); current occupancy; rated capacity; list of spaces; probable useful life of the building; results of building condition survey; annual building visual inspection results; building safety rating; Certificate of Occupancy status and expiration date; long-range capital facilities plan status; estimated costs to restore the building to a state of good repair; estimated costs to keep the building in a state of good repair; projected operations and maintenance spending for the current year; need for routine maintenance, repairs, reconstruction, construction and other improvements; estimated energy costs for the current year; status of the federal Asbestos Hazard Response Act (AHERA) plan; status of measures taken to assure acceptable indoor air quality; status of any required lead and/or radon testing; status of integrated pest management program; name of the Right-to-Know designee for the building; status of health and safety committee activities.

Report cards are designed to communicate, to make assessments, to help us learn, and to help move us forward. Preparing report cards for you facilities can provide a wealth of valuable information.

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Building Inventory
Facilities are more than just buildings. They are hundreds of systems, sub-systems, components and services. They are people. They are computers, furniture and equipment.

Anything owned that has value is an asset. Facilities - and everything that a facility possesses - are valuable assets. Maintaining an inventory of a building's assets allows for interconnecting and interdependent decision-making aimed at providing solutions to various organizational needs. By centralizing an organization's resources - locally and/or globally - within a systematic program that involves the entire organization, asset tracking (e.g. furniture, equipment, corporate artwork, people) coordinates the resources necessary to make better-informed decisions regarding new purchases, cost effectiveness and equity issues.

JMOA will conduct an inventory of your organization's assets and expand and/or develop a database, which supports asset management decision-making. The building inventory will include the number and type of facilities owned, operated or leased by an organization. A brief description of each building including building name, age, rated capacity, current occupancy, use, size, the energy sources and the annual consumption for each will be provided. Mechanical, electrical, communications and data, and life safety systems, in addition to all furniture and equipment can be indicated on CAFM floor plans utilizing a layering system. Links to databases, photos, and multiple asset reports can be provided.

To maximize the operational and financial value of an organization's facilities a strong FM component is required. Knowing what your assets are - and where they are - helps to preserve an organization's assets.

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