Preventive Maintenance Scheduling
Breakdowns seem to occur at the most inopportune times. Being unprepared creates an emergency situation. Emergencies are a diversion that adversely affects personnel assignments, time on task, productivity and profits. Emergency repairs are, often times, only a temporary fix. Costs to correct the situation are most often, significantly higher than scheduled, routine maintenance and repair costs.

Preventive maintenance scheduling can improve the day-to-day running of facilities by minimizing breakdowns to a manageable level. Preventive maintenance scheduling is vital to improving operations, productivity and profits.

JMOA's automated approach to preventive maintenance scheduling enables the user to schedule maintenance, track work orders, document the maintenance history of items, find costs for parts and labor, respond to emergencies faster, coordinate projects, track and allocate resources, and prioritize work requests. Duplicate work orders are eliminated. Critical work orders can never be misplaced because they are automatically regenerated. Tasks not completed are automatically re-scheduled for the next week. Repeat tasks are defined on newly generated work orders. Reports and schedules for individual buildings, sections of your facility, or all buildings can be generated and viewed instantaneously.

Implementing a preventive maintenance scheduling system improves productivity and reduces or eliminates overtime costs and inflated repair costs.

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Building Condition Surveys
Schools, colleges and universities are required by law to periodically survey and evaluate their spatial, thermal, visual, health and safety, seismic, energy, aesthetic and accessibility requirements as related to educational programming and structural soundness.

Building condition surveys can provide valuable information to managers of all types of facilities. Evaluating all aspects of a building - its systems, systems components, sub-systems, sub-components and equipment - provides an overall snapshot of the current conditions.

Using an electronic, hand-held data collection device, JMOA will collect a wide range of facility related data in the field. All facilities data collected during the survey will be compiled into a database. The database, which will contain a description of each deficiency, probable useful life, recommended corrective actions, and cost estimates to repair or replace deficient items, will be linked to the location(s) of the deficiencies/conditions on CAD drawings and digital photos. Data - organized and maintained in a comprehensive, user-friendly, automated system is - literally - at your fingertips.

Building condition survey results provide a strategic framework for future decisions regarding upgrading and replacement of all aspects of an organization's facilities.

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Annual Visual Inspections
Nationwide, our school buildings have fallen into such disrepair that estimates to bring them back to good condition are as high as $112 billion dollars. Furthermore, a recent study showed that students who attend schools in a good state of repair score 5 to 11 percentile points higher on national tests than students who attend schools in need of repair.

Annual visual inspections of all occupied buildings in New York State school districts are a mandate of recent legislation. The intent of this legislation is to ensure that all school facilities are properly maintained and preserved and provide suitable educational settings. Frequent visual inspections can assure that repairs necessary to protect the health and safety of students and staff occupying New York State's school buildings are addressed expeditiously.

JMOA will conduct a visual re-inspection annually of all the components of the building condition survey for changes that may have occurred. Building systems and systems components will be inspected to determine if there is evidence of movement, deterioration, and/or structural failure. The need for repairs, replacement and maintenance, and a review and update of the safety rating (as needed) will be noted.

For any organization committed to maintaining the safety of their buildings and the welfare of their occupants, annual or frequent visual inspections can prevent unsatisfactory, unsafe and unhealthful building conditions.

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